About This Project
The Multi-Use Recreation Centre is a major investment in the future of our community and our quality of life. White City's Town Centre Neighbourhood Plan would create a community hub for sports, recreation and culture. This is a huge opportunity to increase our quality of life, health and wellness and culture. It could also support economic development for our community and help realize a vibrant Town Centre, becoming the heart of our community.
Where We Are At
White City continues its commitment to advance the Recreation Centre - a major investment in the future of our community and our quality of life. In conjunction with the Town Centre Neighbourhood Plan, the Recreation Centre would create a community hub for sports, recreation and culture. This is a huge opportunity to increase our quality of life, health and wellness and culture. It would also support economic development for our community and help realize a vibrant Town Centre, becoming the heart of our community.
In January 2021, White City Town Council (Council) approved a Public Engagement and Communications Plan for the Recreation Centre, and the results were presented to council on June 14, 2021. On July 12, 2021, Council approved the next stage of the proposed Recreation Centre. Stage 3 of the project anticipated finalizing the concept plans for Phase I (two arenas) and II (fieldhouse), incorporating community feedback received during the public engagement.
The Spring 2021 public engagement provided helpful feedback. Key takeaways included:
- Be Visionary: Consider not just today and tomorrow but the future community, being prepared for the needs of the future when the facility is fully built out.
- Think Beyond: Be really, REALLY multi-use - truly multipurpose of the entire facility. This facility needs to be flexible and be used by everyone, providing amenities to support a broader representation of the community; not a "sports" multi-use facility but a "community" multi-use facility.
- Be Adaptable: Ensure flexibility if/when things change. This means being ready to go with whichever phase makes the most sense based on community need and desire.
Resulting from that feedback, the concept plan (schematic design) has evolved, resulting in, among other elements, the following:
- Realignment/integration of the gymnasium with the fieldhouse enabling more and varied indoor sports activities with related amenities.
- Expansion of the spectator arena to accommodate increased spectator seating and related amenities to enable additional community events such as tournaments, concerts, and tradeshows.
- Redesign of common areas and multi-use areas for enhanced accessibility and various uses.
- Alterations to the community arena to provide enhanced family/community usage and participation.
- Refinement to the aquatics area for enhanced amenities to accessibility and multiple uses.
On February 22, 2022, Council approved advancing detailed design development (architectural drawings) for the two arenas, combined multi-use/fieldhouse and aquatics. This approach will allow the Town to continue to advance the phases/project when we are ready and able to do so. Over the coming months, the Town will be sharing updated concept plans and design details.
After Stage 3 (architectural drawings), the Town will assess the next steps as a significant portion of the facility is intended to be funded through development and associated development levies. Progress on this project and development of the Town Centre has been impacted by wastewater capacity.
White City’s wastewater treatment, capacity and storage is managed by the WCRM158 Wastewater Management Authority (WMA). The WMA is an equal partnership between White City and the RM of Edenwold. In 2018 construction began on a Wastewater Treatment Plant that would provide sufficient wastewater capacity for a population up to 15,000 in White City and the surrounding areas in the RM. Prior to the confirmation that the Wastewater Treatment Plant was fully operational, lagoons located outside the WMA’s jurisdiction were decommissioned resulting in a significant decrease to wastewater capacity. Shortly after, the newly constructed Wastewater Treatment Plant was deemed a failure due to not being able to treat effluent to provincial standards. Because of this the WMA did not have enough capacity to support the current population in the catchment area, which resulted in delays to Town Centre Developments and the Recreation Centre.
After considerable work, the WMA’s Wastewater Expansion Project is now back on track. However, substantial funding has been diverted from other projects, including the Recreation Centre, to get us back on track. The Town's investment in Stage 3 represents an opportunity to advance the project (whichever phase is subsequently determined) towards being ready when the time is right.
On February 22, 2022, Council approved advancing detailed design development (architectural drawings) for the two arenas, combined multi-use/fieldhouse and aquatics. This approach will allow the Town to continue to advance the phases/project when we are ready and able to do so. Over the coming months, the Town will be sharing updated concept plans and design details. The Town's investment in Stage 3 represents an opportunity to advance the project (whichever phase is subsequently determined) towards being ready when the time is right.
The Multi-Use Recreation Centre is divided into multiple phases:
Phase 1 - Spectator and Community Arenas
Phase 2 - Fieldhouse
Phase 3 - Gymnasiums, Library and Child-Care Centre
Phase 4 - Aquatic Centre
Phase 5 - Long-Term Potential for Arenas 3 & 4
The stage plan outlines an approach to designing and constructing each phase of the Multi-Use Centre.
Each phase of the Multi-Use Recreation Centre will be managed in stages. The first three stages, from feasibility study to master construction planning, will be undertaken for the Centre as a whole. This will provide the town with the ability to assess the viability of the project at predefined intervals and determine if the project will proceed to the next stage. Before each stage is approved, the business case will be updated by the Finance and Commercial advisor(s) to confirm if the project is still feasible and will continue to meet the strategic goals of the town.
Stage 0: Feasibility Study – Completed
Stage 1: Business Case – Completed
Stage 2: Master Construction Planning - Completed
Stage 3: Public Engagement and Design Development - Current Stage
Stage 4: Contract Document Preparation
Stage 5: Contractor Procurement
Stage 6: Construction
Stage 7: Pre-Opening Work and First Year Operations
Stage 8: Benefits Realization
Stage 3 includes Public Engagement and Design Development.
Public Engagement, or public participation, can be any process that involves the public in problem solving or decision making and uses public input to make sustainable decisions. Public Engagement is a unique process, separate from communications or a communications strategy, that consists of a series of activities and actions over the lifespan of a project both to inform the public and gain input from them. The International Association of Public Participation (IAP2) has developed a method and model of public participation to be used when planning and conducting public engagement. Administration will work with to apply the IAP2 method to the Multi-Use Recreation Centre project to gather input and engage the public by:
informing the citizens about the work that council has undertaken to explore a Multi-Use Recreation Centre with a high school to determine how such a Centre could meet the needs of the community;
consulting with the citizens about the scope of the project, how it will meet the needs of user groups, the estimated cost of the current concept plan and funding required to begin construction of the Centre; and
engaging citizens to collectively determine next steps for the community.
The official Stage 3 Multi-Use Recreation Centre engagement process is now closed. Thank you to everyone who participated by visiting this site, taking the survey, attending a workshop and sharing your feedback. Your participation is appreciated, and your feedback is necessary to inform Council's decision on next steps.
From April 22 to May 20, community and stakeholder engagement occurred through surveys, workshops, stakeholder interviews, direct mailers, online informational videos, FAQ's and engagement through email and the project's community liaison. While the engagement for this Stage of the Multi-Use Recreation Centre is now closed, the community and its stakeholders will continue to have access to submit their comments to email@example.com . Archived information, including videos and FAQ's, will continue to be made available on Engage White City.
Stage 3 includes Public Engagement and Design Development.
Stage 3 work includes finalizing the concept, amenities and detailed design development of Phases I and II. The detailed design work will build on the conceptual schematic design, further refine and advance design and provide general structural details for construction. This stage will produce more detailed site plans, floor plans, elevations and section drawings with full dimensions, and further refine cost estimates. Stage 3 is expected to be completed by February 2022 with an estimated budget of $1.18M.
Multi-Use Recreation Centre Stage 3 Design Development Plan.
Additional work scheduled for Stage 3 includes: geotechnical reports, development and commencement of a fundraising campaign, detailed stage planning, updated financial analysis, updated project board model, finalized governance model and additional legal and owner’s project requirements. Phase I of the project, with a current concept for two ice surfaces and community gathering spaces, has a projected completion date of Q3 2024.
With the Master Construction Planning Phase of the project being completed in October 2020 the Town is now moving forward with a public engagement process which will provide residents with much anticipated information on the progress of the Centre and how the Town will proceed. With a clear picture of the Multi-Use Recreation Centre we are now one step closer to securing a much-needed high school located in our community by providing an attractive, well-planned opportunity for the provincial government.
The two major components of the Master Construction Planning include the Schematic Design of the Centre and a Financial Analysis to determine affordability and tax implications:
Additional confidential & preliminary reports include:
- Preliminary Furniture Fixutre & Equipment Requirements
- Geotechnical Investigations
- Class C Cost Estimate
- Requirements Management Plan
- Operating Proformas
- Owner's Project Requirements
In 2019, the Town engaged two firms to complete the Multi-Use Recreation Centre Business Case and Fundraising Feasiblity Study. The Business Case, completed by KPMG, objectives were to:
- Elaborate on the financial operating model that was developed in the feasibility study.
- Provide options for the organizational design and governance model.
- Confirm what strategic partnerships may exist.
- Analyze what options exist for delivering the construction project. Options included, traditional design/bid/build, design/build, construction management, design/build/operate, among other options.
- Refine the net present value financial model developed in the feasibility study.
- Work with sponsorship and fundraising consultants that will be procured directly by the town and surrounding area.
- Develop an economic impact analysis to confirm the potential economic impact on the town and surrounding area.
- Fully develop a business case that will be presented to Council for a decision to proceed with a project and, if so, under what delivery model.
- Ensure ongoing business case and business assurance during construction and management of the project.
In October 2018, the Town of White City engaged Midgard Project Management and aodbt architecture + interior design to complete a Feasibility Study to determine the viability of a variety of indoor recreation components to be consolidated into one Centre.
The feasibility study process included:
- Information Gathering – Review of growth projections, community surveys, and stakeholder interviews to identify needs;
- Design Charette – Collaborative design session to identify priorities and community desire from key stakeholder groups;
- Conceptual Centre Design – Centre design and area allocation based on Town of White City (town) goals and stakeholder feedback;
- Capital Costing Analysis – Class D cost opinion development for each Centre component;
- Operational Costing Analysis – Analysis of potential revenues, expenditures, and cost recovery related to each Centre component. Projections are based on conservative estimates for rental revenue and rental hours to be utilized. aodbt conducted an analysis of similar facilities in other communities and researched the City of Regina rates as well as neighboring communities; and
- Reporting – Report findings and recommendations to move forward into the next phases of development.
February 22, 2022 - Multi-Use Recreation Centre Stage 3 Project Plan *Confidential*
THAT the scope of the Multi-Use Recreation Centre (MURC) Stage 3 Project Plan be altered to focus efforts and the approved budget to complete Design Development (architectural drawings) for the following three phases of the project: two arenas, multi-use/fieldhouse, and aquatics, based on the updated Schematic Design.
July 12, 2021 - Multi-Use Recreation Centre Stage 3 Report *Confidential*
THAT the Multi-Use Recreation Centre Stage 3 Design Development Plan, as attached to and forming part of these minutes, for an estimated cost of $1.18M be approved.
June 28, 2021 - Multi-Use Recreation Centre Stage 3 Report *Confidential*
Resolution No. 206/21
THAT the Multi-Use Recreation Centre Stage 3 Design Development Plan decision be deferred to the July 12, 2021 Regular Council Meeting;
THAT administration be authorized to release the following confidential Multi-Use Recreation Centre Stage 1 information:
Multi-Use Recreational Facility Business Case prepared by KPMG LLP.
THAT the Memorandum of Understanding between the Town of White City and the lead donor be approved by authorized the Mayor and Town Manager to execute the agreement.
Resolution No. 190/21
THAT the Multi-Use Recreation Centre Stage 3 Engagement Findings Report be received.
April 6, 2021 - Multi-Use Recreation Centre Confidential Information Release *Confidential*
Resolution No. 096/21
THAT administration be authorized to release the following confidential Multi-Use Recreation Centre Stage 2 information on April 22, 2021:
1. Condensed Schematic Design Report
2. Summarized Financial Analysis
3. Proposed Land Location
February 8, 2021 - Multi-Use Recreation Centre Public Engagement Plan *Confidential*
Resolution No. 033/21
THAT the Community and Stakeholder Engagement and Communications Plan confidential report be accepted; and
THAT a sole-source contract with Delaney and Associates to provide public engagement and communications services for the Multi-Use Recreation Centre for a contract price of $72,415.00 be approved.
Resolution No. 391/20
THAT a contract with Delaney and Associates to provide public participation planning services for the Multi-Use Recreation Facility for a contract price of $9,550.00 be approved.
November 2, 2020 - Multi-Use Recreational Parcel Land Agreement *Confidential*
Resolution No. 317/20
THAT the Memorandum of Agreement between White City Investments Ltd and the Town of White City for the purchase of a 27.64 acre parcel and an option to purchase a second 22.20 acre parcel to accommodate a proposed Multi-Use Recreational Facility and High School be approved as presented; and
THAT the Mayor and Town Manager be hereby authorized to execute the Memorandum of Agreement and all necessary corporate actions to deliver the Agreement on behalf of the Town of White City.
November 2, 2020 - Multi-Use Recreation Centre Public Participation Strategy *Confidential*
Resolution No. 318/20
THAT the Multi-Use Recreation Facility Public Participation Strategy information report be accepted.
October 19, 2020 - Multi-Use Recreation Centre Stage 3 *Confidential*
Resolution No. 286/20
THAT administration prepare documents to execute an agreement related to the Multi-Use Recreation Facility
Resolution No. 287/20
THAT administration prepare documentation to approve Stage 3 of the Multi-Use Recreation Facility as amended to proceed with the development and execution of a public engagement strategy and the formation of a fundraising committee prior to proceeding the with second portion of Stage 3 including detailed design and additional design work.
October 3, 2020 - Stage 2 Reports and Documents Presented to Council *Confidential*
August 10, 2020 - Multi-Use Recreation Centre Progress Report *Confidential*
Resolution No. 217/20
THAT the Multi-Use Recreation Facility Activity Report be accepted.
July 27, 2020 - Multi-Use Recreation Centre Research *Confidential*
Resolution No. 204/20
THAT Confidential Council Decision Item 12-012 - Multi-Use Recreation Facility Research be tabled.
May 4, 2020 - Multi-Use Recreation Centre Schematic Design Contract *Confidential*
Resolution No. 127/20
THAT administration be authorized to execute contracts:
with aodbt architecture + design at a contract price of $424,000; and
with Nustadia Recreation Inc. at a contract price of $37,500
for a combined total of $461,500 for completion of pre-design and schematic design options for the Multi-Purpose Recreation Facility
April 6, 2020 - Multi-Use Recreation Facility
Resolution No. 096/20
THAT due to the unknown implications of COVID-19, administration enter contract negotiations with aodbt architecture + design for reduced scope design options for the Multi-Use Recreation Facility Phase I, consisting of two arenas, to be completed for a target date of September 2023.
March 23, 2019 – aodbt awarded Feasibility Study Contract
Resolution No. 086/20
THAT the Request for Proposals for the Multi-Use Recreation Facility Schematic Design be awarded to aodbt architecture+ design in the amount of $463,500.
October 7, 2019 – Council accepts Business Case and Fundraising Feasibility Study *Confidential*
Resolution No. 262/19
THAT the Multi-Use Recreation Facility Stage Plan 2 (Schematic Design) which includes:
i. The procurement of:
1. project management team;
2. design team;
3. requirements team;
4. geotechnical consultant;
5. commissioning consultant;
6. third party cost estimator;
7. finance and commercial advisor; and
8. fundraising consultant.
ii. To execute the following work:
1. requirements traceability;
2. fundraising campaign planning and execution for phase 1 of the project;
3. development of owner's project requirements (OPR) for commissioning;
4. geotechnical investigation;
5. cost estimation; and
6. the schematic design of the entire facility (phases 1, 2 and 3).
iii. For the delivery of:
1. geotechnical investigation report;
2. owner's project requirements (OPR) for commissioning;
4. schematic design of the entire facility (phases 1, 2 and 3);
5. requirement tracing documentation;
6. cost estimates;
7. fundraising campaign;
8. detailed stage plan for design and construction phase; and
9. business assurance, including finance readiness.
for an estimated cost of $1.70M be approved.
September 23, 2019 – Business Case and Fundraising Feasibility Presentations *Confidential*
Resolution No. 242/19
THAT the two confidential reports, being the Campaign Feasibility Study Report as prepared by DCG Philanthropic Services Inc. and the Multi-Use Recreation Facility Business Case Report as prepared by KPMG, be received.
Resolution No. 243/19
THAT further decisions related to the Multi-Use Recreation Facility be deferred to the October 07, 2019 Regular Council Meeting.
Resolution No. 165/19
THAT DCG Philanthropic Services be contracted to complete a Multi-Use Recreation Facility Fundraising Feasibility Study to form part of the Multi-Use Recreation Facility Business Case.
Resolution No. 122/19
THAT the Multi-Use Recreation Facility Feasibility Study completed by aodbt architecture+ interior design and dated March 22, 2019 be accepted.
Resolution No. 246/18
THAT the Request for Bid for the Joint-Use Recreation Facility Feasibility Study be awarded to aodbt architecture + design in the amount of $44,000.